While most issues can be handled successfully through basic open dialogue with the supplier, after all both parties greatly benefit from a favorable business relationship, sometimes certain situations must be escalated into more formal requests.
By applying for a refund, buyers are officially stating they are dissatisfied with some aspects of their orders and want the supplier to take immediate action to remedy the situation.
A refund is made if:
1. Goods are not received (confirming date varies by choosing different courier services) after supplier has confirmed order has shipped
2. Goods are not received in satisfactory condition
By filling out the form provided in this process, buyers can explain the issue with the order and request an exchange, a partial refund, or in rare cases a full refund.
How do I make a refund request?
You can apply for a refund from the 6th days after the seller ships out your products up to the day the order is completed.
To begin the process, buyers need to sign in and click on "My Orders" on the ‘My Shop’ page. This will bring the buyer to all orders he or she has made on Fashion-in-Hair. Click "Refund" on the link.
A basic form will pop up for the buyer to list the details of the order, the reasons for the refund, and whether he or she would like a partial or complete refund. After filling it out completely, hit the “Submit” link to send directly to the supplier.
If buyer has received the goods, buyer needs to add some evidence.
If buyer hasn’t received the goods, the attachment is optional:
How Open Dispute Process Works
After submitting the refund form, the supplier has 15 days to respond and try to reach an agreement with the buyer.
If no agreement is reached within the 15-day time period, the refund automatically be escalated, which will be reviewed and mediated by the Fashion-in-Hair Team. (Note: All refund information will be recorded and saved by the Fashion-in-Hair Team in case the refund be escalated.)
Keep in Contact With Supplier
It is strongly urged that the buyer do his or her best to discuss issues with supplier and negotiate a reasonable solution as the purchase is with the supplier directly and not Fashion-in-Hair. It is also recommended that buyers actively keep in communication with the supplier during the refund process. All relevant refund information inputted in the refund form should be shared with supplier via email leaving messages on Transaction Details or TradeManager as well. This could help expedite the process.
How do I request complaint from Fashion-in-Hair?
In the unfortunate event that buyer and supplier can’t reach an agreement during the 15-day refund time period, the buyer may escalate the dispute. Both "Contact Supplier" and "Refund" are steps taken by the buyer to talk and negotiate with the supplier. The last step in the process, however, escalates the matter to Fashion-in-Hair.
By filing a claim, the buyer basically states he or she us unable to reach a fair, reasonable agreement with the supplier and requests Fashion-in-Hair to step in to handle the matter. Reasons to escalate the refund may vary, but include supplier not responding to buyer requests or refusing to partially refund buyer for an order sent in unsatisfactory condition.